Requisitioning & Purchasing |

1. Internal Controls (mechanisms, rules, and policies and procedures to ensure the integrity of information, promote accountability, and prevent fraud)*

Our internal controls are not enforced.
We have some internal controls, but they are usually only enforced when there is evidence of unidentified increased spend within the organization.
Internal controls are communicated regularly; they are generally adhered to and enforced.
Our internal controls are clearly communicated and consistently enforced.
I don't know.

2. Organization-Wide Standardized Requisitioning Process*

Our requisitions are not standardized across the organization.
Our requisitions are somewhat standardized across the organization, but still depend on the discipline of specific departments (nursing, pharmacy, etc.).
The requisitioning practices of most departments have been established by supply chain, but departments sometimes contact vendors directly for requisitions.
Our organization has consistent requisitioning practices that help drive uniform spending and effective item master management.
I don't know.

3. Punch-Outs*

We do not use punch-outs.
We only use punch-outs some of the time or inconsistently.
We use punch-outs with the majority of our non-medical/non-surgical supplies, but they can be cumbersome to support.
We have established punch-outs for the majority of our non-medical/surgical supplies, which streamlines requisitions for items not built into the item master.
I don't know.

4. Using an Electronic Data Interchange (EDI) Portal*

We do not use an EDI portal.
We use limited EDI portal functionality and use other transmission processes, such as email, fax, phone, etc.
Our organization uses an EDI portal, but it is only set up for our main distributor.
We use the EDI portal platform for all vendors who have EDI capability.
I don't know.

5. Maintaining a Clean, Robust Item Master*

All buyers are authorized to update pricing and make other changes in the item master.
We don’t have a formal process for entering additions or maintaining our item master.
We have a formal process for entering additions and maintaining our item master, but it is sometimes circumvented.
Out item master is maintained by a limited number of authorized staff members.
I don't know.

6. Electronic Requisitioning*

All requisitions are created manually.
We have an electronic requisitioning system, but it is rarely used by departments/service lines.
Our electronic requisitioning system is used by most departments/service lines.
Our electronic requisition system is used by all departments/service lines, encompassing all order types (supplies, purchased services, capital, etc.).
I don't know.

7. Department Product Approvals*

We do not have department approval policies.
Approvals are in place for certain departments/service lines, but they aren’t standardized or automated (electronic).
Standardized and automated approvals are in place for most departments/service lines.
Standardized and automated approvals are in place for all departments and service lines for all order types (supplies, purchased services, capital, etc.).
I don't know.

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